ARTES C&G Call for Proposals were updated in December, following the ESA Council meeting where Member States unanimously approved new rules improving support to the Satcom industry.
A special focus on Small and Medium Enterprises (SMEs)*
Increased financial support to all SMEs (regardless of whether they are newcomers or not) is now included in the ARTES C&G Call for Proposals. As a consequence the ARTES Entry C&G Call for Proposals has been discontinued – as it was explicitly intended for SME newcomers to the Agency.
*SME being defined according to the criteria set by the European Commission: (Recommendation 2003/361/EC of 6 May 2003 OJ L 124, 20.5.2003, p.36)
A snappier template
In response to industry feedback, a simplified proposal template has been created. The template remains mandatory but has been reduced from 12 to seven Parts.
For smaller proposals with an ESA price up to 500K€ (of which at least 75% is allocated to an SME that is part of the bidding consortium) certain sections of the Full Proposal template are now optional.
The mandatory Outline Proposal templates have been updated in line with the changes.
Gates for Full Proposal Submission
There is a market need to rapidly transform an idea into a product. The Agency is therefore committed to a new process to respond to a Full Proposal within five weeks of submission. In order to achieve this the National Delegations, industry and ESA need to work together in synergy, so the Agency has defined a number of set dates or ‘Gates’ by which Full Proposals may be submitted, typically every four weeks (last Wednesday of every month except July and December)
HOW DOES THE ‘GATES’ PROCESS WORK?
- Let’s assume that industry has submitted an acceptable Outline Proposal and the Agency has invited you to submit a Full Proposal. In the past, you could submit the Proposal at any time. To facilitate ESA’s evaluation of your Proposal we now ask industry to announce their intended submission, one Gate before the Full Proposal is planned to actually be submitted. On industry’s side, we assume that their collaboration with the National Delegation (to ensure Authorisation of Funding letter in time) and the finalisation of the Full Proposal will be completed in time for the targeted Full Proposal Submission Gate.
- Industry submits the Full Proposal and the Authorisation of Funding letter at the announced Gate (approximately one month later).
- A few days after the Full Proposal submission, ESA acknowledges the receipt of the Full Proposal and informs the company of the planned date of the evaluation and negotiation Meeting.
- ESA provides feedback within approximately five weeks or so of the submission of the Full Proposal submission.
These revised steps will further improve the transparency of the procurement process as well as reducing the time to contract.
For the first time ever, the ARTES C&G Programme now supports Satcom industry who wish to demonstrate their new and innovative hardware, systems and services through an end-to-end satellite system. In particular, newspace companies who rely on small satellites will benefit from this dedicated support.
The Pilot Case, now included in the ARTES C&G Demonstration Phase for Space (‘Atlas’) alongside passenger and embedded cases, supports activities up to 25 M€ ESA contribution (up to 75 per cent funded) and may cover the development, launch and in-orbit demonstration of small satellites.